Compliance @ Memodo
Declaration of Principles of the Memodo GmbH
Compliance is an essential part of our corporate culture. We are guided by a clear set of rules that we apply reliably on a large and small scale. Observing and complying with them is both a prerequisite and a commitment to our successful development – both internally and externally. The Code of Conduct provides guidance and a framework for our actions. We respect its rules and values. In every situation. On every topic. At all times.
The Memodo GmbH is committed to ecologically and socially responsible corporate management. We also expect our employees to respect the principles of ecological, social and ethical behaviour and to integrate them into our corporate culture. Furthermore, we strive to continually improve our business activities and our products and services in terms of sustainability.
The Memodo GmbH is explicitly committed to respecting human and environmental rights and to complying with the requirements of the German Act on Corporate Due Diligence Obligations in Supply Chains (LkSG). The LkSG provides a legal framework to identify and prevent human rights and environmental law violations throughout our supply chain. Our commitment to respecting human and environmental rights is derived from key international agreements. These include the Universal Declaration of Human Rights, the International Labour Organization (ILO) Conventions on Forced Labour and Child Labour, the principles of the UN Global Compact and international conventions and standards on environmental protection.
The Memodo GmbH takes the following specific measures to fulfil its corporate due diligence obligations:
1. Establishment of a human rights committee: The Memodo GmbH has set up a human rights committee that involves the Legal, Strategic Purchasing and Sustainability departments. This committee works closely with the management to develop and implement preventive and remedial measures in the event of human rights violations.
2. Implementation of a risk management system: The Memodo GmbH has implemented a comprehensive risk management system to monitor human rights compliance throughout its supply chain and to conduct annual risk analyses. When prioritising and considering risks in its own business area, the Memodo GmbH considered the risk factors of discrimination, freedom of association, occupational health and safety, fair working hours and gender equality to be of particular importance. In prioritising these risks, the Memodo GmbH takes into account the fact that, as part of a wholesale alliance for bathroom supplies, heating, air conditioning, electrical, roofing, civil engineering and industrial technologies, it employs people in various areas, such as purchasing/service and logistics, finance and controlling, sales, marketing and product data management, administrative activities (HR and legal department) as well as IT and data security. When prioritising and considering risks associated with direct suppliers, the Memodo GmbH carries out a comprehensive review that considers abstract risk factors such as country and industry risks as well as a number of other key factors. These include the acceptance of a Supplier Code of Conduct and Business Impact Score. The latter helps us to determine the Memodo GmbH's degree of influence on a supplier and vice versa.
3. Preventive and remedial measures: Based on the risk analysis, we implement both preventive measures and remedial measures. These include training and educational materials for our employees, a comprehensive compliance brochure for use by all stakeholders, the implementation of a sustainable procurement strategy, and the immediate implementation of measures to correct legal violations as soon as they are discovered. These measures are an integral part of our efforts to protect and promote human rights and environmental laws.
4. Grievance mechanism: The Memodo GmbH has established a publicly accessible grievance mechanism on its website that allows employees and other stakeholders to report human rights and environmental laws violations that occur within our own business or at our suppliers.
5. Documentation and reporting: The work of the human rights committee and the results of the risk analysis are documented and reported annually to both the management and the Federal Office for Economic Affairs and Export Control (BAFA).
6. Supplier Code of Conduct: The Memodo GmbH has published a Supplier Code of Conduct, which is to be accepted by each of our suppliers and serves as the basis for our business relationship. This code sets out clear requirements regarding human and environmental rights.
The Memodo GmbH is committed to continuously improving these measures and ensuring that its supply chain is free from human rights and environmental law violations. The Memodo GmbH is determined to contribute to the respect and implementation of human and environmental rights and to promote more sustainable business practices.
This Declaration of Principles and our compliance guidelines are continually developed and further updated to reflect both regulatory developments and our own efforts to continuous improvement.
Version 2023
Code of Conduct
Memodo promotes a company culture and management approach that are both environmentally and socially sustainable. Furthermore, we encourage our staff to be environmentally conscious, socially responsible, and ethical in their interactions with one another, our customers, suppliers, manufacturing partners, and everyone else we come into contact with. Our goal is to continue building our company in a modern, dynamic, and sustainable way.
This is why, from a perspective of environmental sustainability, we constantly re-examine and improve our business operations, product line, and services. Compliance is an important component of our business culture and something we take very seriously. It is a promise to ourselves and to you, a code with its own rules, laws and guidelines. It is both our goal and a requirement for a fruitful collaboration and ongoing growth. This is what guides us in both big and small situations, both internally and externally. The Code of Conduct serves as both a guideline and a framework. We take its rules and regulations very seriously - always and under any circumstances.
Our statement against discrimination
Memodo promotes tolerance, acceptance and diversity in all areas. From gender, gender identity and expression, age, sexual orientation, marital status to any physical or mental disability, national or ethnic origin, religion or vocational training- we do not discriminate against or disadvantage anyone and expect our employees, customers, as well as our suppliers' contact persons and anyone else to do the same. Should a discrimination event occur and/or we receive information about it, we act immediately and take serious measures.
Addressing concerns and reporting violations
We see ourselves as one big Memodo family. Together we promote an open and respectful atmosphere. Memodo employees and third parties are welcome to report their concerns and any violation to due-diligence@memodo.de. Our People & Culture team handles every concern with confidentiality. When investigating and addressing your concerns, we respect the rights of all parties involved and handle data respectfully, objectively and confidentially. We protect affected parties and create a safe environment in which they can report their experience. We pay great attention to any prejudice that arises from a situation of favoritism. We make transparent, appropriate, and fair decisions on measures within a maximum of six weeks after receiving the report.